An email signature generator builds the formatted sign-off that sits under your emails. Fill in your name, title, company, phone, email, and website, and this free tool renders a clean table-based signature with a violet accent bar as you type. Copy it formatted straight into Gmail or Outlook, or copy the raw HTML. Every field is optional, and empty ones are left out.
Paste into your Gmail or Outlook signature settings. Keep it to a few lines.
Type your name, job title, company, phone, email, and website. The preview redraws as you type, and any field you leave blank is dropped from the signature.
Hit Copy signature to grab the formatted version that pastes into Gmail and Outlook, or Copy HTML if a tool asks you for the raw source code.
In Gmail: Settings, See all settings, General, Signature. In Outlook: File, Options, Mail, Signatures. Paste, save, and send yourself a test.
Keep it short. Two or three lines is the sweet spot: your name on one line, your title and company on the next, then a single contact row with one phone number and one link. A signature that runs eight lines with five social icons gets skimmed past, and on a phone it shoves your actual message down the screen. Pick the one link that matters most (your site, your booking page, or a card that saves your contact) instead of listing every profile you own. This tool drops any field you leave blank, so a two-line signature is as easy to build as a four-line one. Bold your name, keep the contact row in muted gray, and let one violet accent (the bar plus the title line) carry the look, so it reads clean instead of loud.
Open Gmail, click the gear icon, and choose See all settings. On the General tab, scroll to the Signature section and click Create new (or pick an existing one). Click inside the signature box, then paste. Use Copy signature above, not Copy HTML, so the formatting comes through instead of raw code. Set the signature defaults below the box so it applies to new emails and replies, then scroll to the bottom and click Save Changes. Gmail keeps the table layout and inline styles this tool uses, so what you paste is what your recipients see.
In classic Outlook for Windows, go to File, then Options, then Mail, then Signatures. Click New, name it, click into the edit box, and paste with Copy signature. Assign it to New messages and Replies/forwards using the dropdowns on the right, then click OK. In new Outlook and Outlook on the web, the path is Settings (the gear), then Accounts, then Signatures. One caveat worth knowing: desktop Outlook renders email with Word's engine, which strips a lot of CSS, so this signature is built from tables with inline styles specifically to survive that. Send yourself a test email before you rely on it.
Gmail clips a message once the whole thing (your email plus the signature) passes about 102KB, hiding the rest behind a '[Message clipped]' link. A large logo pushes you toward that limit fast. Image-heavy signatures are also the ones mail clients block by default, so recipients see a broken-image box where your logo should be. This tool is text-only on purpose: no logo, no headshot, nothing to clip or block. If you do want a picture, host it at a public URL and link to it rather than pasting a big embedded image, and always give it alt text. Honestly, the safest visual is no image at all. One short link, or a QR that saves your contact, does more than a logo and never breaks.
A text signature can't be saved to a phone, and when your title or number changes you edit it in every account you own. Add a Whooshly digital business card: a hosted page at a short link, plus a QR you drop into your signature, so anyone can save your full contact in one tap. Update the card once and every signature that links to it stays current, no re-editing, and you see how many people scanned it and where. Pay $49 once, no subscription.
Yes. It is free, needs no signup, and adds no watermark. Fill in the fields, copy the signature, and paste it into Gmail, Outlook, Apple Mail, or any client that accepts formatted text. The whole thing runs in your browser.
Click Copy signature (not Copy HTML), then open Gmail and go to Settings, See all settings, General, and scroll to the Signature section. Click into the signature box and paste. Copy signature carries the formatting; Copy HTML gives you raw source code for tools that ask for it. Scroll down and click Save Changes.
It is built for it. Desktop Outlook uses Word to render email, which drops a lot of modern CSS, so this signature uses an old-school table layout with inline styles that Outlook keeps. The honest limitation: no generator can promise pixel-identical output in every client and version, so send yourself one test email and check it in the app you actually use before you roll it out.
No, and that is deliberate. This tool builds a text-only signature with no image upload, because embedded logos are the main reason signatures get clipped in Gmail or blocked as broken images by mail clients. If you want a visual that also does something, add a Whooshly digital business card: a short link and QR you drop into your signature so people can save your full contact in one tap.
No. Unlike a QR generator that renders an image on a server, this signature tool runs entirely in your browser. Nothing you type is sent anywhere, stored, or tied to an account. Close the tab and it is gone, so paste your finished signature into your email client before you leave the page.
Buy Whooshly once and own your campaign links for good.